GymSysAI Face ID Access,
completely hands-free
Members simply walk up to the entrance device. The AI-powered camera captures their face, matches it against enrolled members in under a second, and the door opens — no cards, no codes, no friction.
Member management,
built for scale
Create membership plans with visit limits, time restrictions, and durations. Track subscriptions, monitor attendance, and manage your entire member base from a single dashboard.
Real-time reports,
actionable insights
Five report categories covering every aspect of your gym — attendance patterns, revenue trends, tickets, store performance, and member growth. Visual charts, date filters, and PDF exports.
Push notifications,
delivered instantly
Instant push notifications for membership expiry warnings, check-in confirmations, and custom announcements — delivered directly to members' phones in real time.
Sarah K.'s Gold Plan expires in 3 days
Mike R. checked in via Face ID
Lisa T. — Gold Plan auto-renewed
Multi-device support,
centrally managed
Connect multiple access devices across your gym — main entrance, VIP areas, staff doors. Monitor connection status in real time and pair new devices with a 6-digit claim code.
Two-step verification,
scan QR then verify face
Members scan their encrypted profile QR at the device. The server identifies the member, then the device captures their face for a 1:1 match — two layers of security in one seamless flow.
Staff & trainer tools,
role-based access
A dedicated mobile app for gym staff and trainers. Role-based navigation shows only what's relevant — live check-in feed for staff, client management and scheduling for trainers.
Front desk panel,
your reception hub
A standalone kiosk interface for your front desk staff. PIN-authenticated, tablet-friendly, and designed for quick operations — enroll members, sell tickets, process payments, and check in visitors without touching the admin panel.
Custom branded portal,
your gym online
A public-facing portal where potential members can browse your plans, buy tickets, and sign up — all under your gym's brand. Each gym gets a unique URL with your logo, colors, and content.
Admin dashboard,
everything at a glance
A comprehensive overview of your gym's performance. Track members, revenue, visits, and subscriptions in real time with visual charts and trend indicators.
Built-in store,
sell products in-gym
Manage a product catalog, track inventory, and sell items directly at the gym or online. Complete point-of-sale with order queue management and sales analytics.
Class scheduling,
sessions & bookings
Create recurring classes, assign trainers, and let members book sessions from the app. Visual calendar with drag-and-drop for staff, and a clean booking flow for members.
Facility management,
zones & equipment
Define facility zones — gym floor, pool, studio, court — and assign access devices to each. Track equipment inventory with serial numbers, maintenance status, and location.
Security monitoring,
real-time alerts
Integrated alert system for suspicious activity detection. Access denial logging with detailed reasons, and real-time monitoring of all entry attempts across your facility.
Automated emails,
branded & instant
Automatic emails for every key moment — welcome emails with QR codes on enrollment, ticket purchase confirmations, and membership updates. Fully customizable templates per gym.
Member mobile app,
everything in their pocket
A full-featured mobile app for your members. Display their QR code for check-in, view membership status, book classes, browse the store, and receive push notifications.
MultiSport integration,
cross-facility access
Built-in integration with MultiSport benefit programs. Members with MultiSport cards can check in seamlessly, and visits are automatically logged and synced with the provider.
Integrated billing,
payments without the chaos
Process payments through Stripe, PayPal, or Comgate — your choice, your account. Issue invoices, manage subscriptions, automate renewals, and refund with one click — all from a single dashboard.
Opening hours,
displayed and enforced
Set per-day opening hours with break windows and holiday overrides. Your hours show on your branded portal and gate access automatically — members can't enter outside open hours.
Marketing automation,
engage members on autopilot
Build campaigns, schedule broadcasts, and trigger automated emails from member behaviour. Re-engage lapsed members, celebrate milestones, and segment your audience by plan, age, or activity.
Trainer showcase,
credentials build trust
Public trainer profiles on your branded portal — bios, photos, specialties, certifications, and member ratings. Members pick the right trainer; you turn expertise into bookings.
Public booking,
courts, rooms & equipment
Members reserve courts, studios, equipment, or trainer sessions from the app or your portal. Real-time availability, automatic conflict detection, and capacity limits keep everything in sync.